Privacy Policy – Howard Manufacturing Limited
Introduction
Howard Manufacturing Limited (“we”, “us”, or “our”) is committed to protecting your privacy and ensuring the lawful and secure handling of personal data. This privacy policy explains how we collect, use, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
-
Company Name: Howard Manufacturing Limited
-
Address: Unit 17 Bramley Business Park, Railsfield Rise, Bramley, Leeds, LS13 3SA
-
Telephone: +44 113 255 8533
We are a UK-based manufacturing business that supplies goods and services directly to other businesses.
What Personal Data We Collect
We only collect the minimum information necessary to carry out business transactions, such as:
-
Names and contact details (e.g. sales or accounts contact)
-
Business addresses
-
Purchase or account history
-
Payment details (including card or bank information for transfers and direct debits)
-
Account information
We do not collect unnecessary personal information.
Purposes of Processing
We use personal data for the following purposes:
-
To provide goods and services, including delivery
-
To operate and manage customer accounts
-
To process and manage payments and invoices
-
To maintain accurate records for financial and business administration
Lawful Bases for Processing
We process personal data on the following lawful bases:
-
Consent: Where individuals have given permission for us to use their details.
-
Contract: Where processing is necessary to fulfil a sales agreement or to take steps prior to entering into a contract.
-
Legal Obligation: To comply with applicable legal and financial record-keeping requirements.
Legitimate Interests
In some cases, we rely on legitimate interests to process personal data. For example, we may need to retain contact details for sales or accounts staff at a business in order to maintain communication and deliver services effectively. We ensure this processing is minimal, proportionate, and does not override the rights of individuals.
Where We Get Your Data
We collect personal data directly from you, typically through:
-
Business correspondence (post, telephone, or email)
-
Transactions, invoices, and account management processes
We do not source data from third parties.
Sub-Processors and Systems
We use the following systems to manage business operations securely:
-
SAGE – For accounting and payroll purposes
We do not sell products to the public, and we do not engage any other sub-processors that handle personal data.
Data Sharing
We do not share personal data with third parties, except where required by law (for example, with HMRC or regulatory authorities).
Data Retention
We retain personal data for as long as necessary to fulfil the purposes described above, or to comply with legal and regulatory requirements. In practice, this generally means retaining records for six years in line with standard business and accounting requirements.
International Transfers
We do not transfer personal data outside of the UK.
Data Security
We protect personal data using appropriate technical and organisational measures, including:
-
Secure storage of business and financial data
-
Access controls limited to authorised staff
-
Regular system monitoring and data protection practices
Your Rights
Under UK GDPR, you have the right to:
-
Access the personal data we hold about you
-
Request correction of inaccurate or incomplete information
-
Request deletion of your personal data (where legally possible)
-
Restrict or object to certain types of processing
-
Request a copy of your data in a portable format
How to Complain
If you have any concerns about how we process your data, please contact us at: enquiries@howardmanufacturing.co.uk
If you remain dissatisfied, you can complain to the Information Commissioner’s Office (ICO):
-
Website: www.ico.org.uk
-
Helpline: +44 303 123 1113